The Learning Center for the Deaf
Policy and Procedures
The Continuing Education (CE) measures individual participation in noncredit continuing education. The CE may be used for the quantitative measurement, recording, reporting, accumulation, transfer, and recognition of participation by adults in non-credit continuing education activities.
Individuals may use personal records reported in CEs to meet requirements for:
- Maintenance or improvement of professional competencies.
- Documentation of continuing qualifications for licensure, certification or registration.
- Evidence of personal and vocational growth and adjustment to meet changing career demands.
- Preparation for a new career by personal preference or as caused by the pressure of individual or technological obsolescence.
- Demonstrate a conscious and persistent effort toward personal development.
- Ethical standards and certification requirements for clinicians emphasize the need for continuing educational development. The Learning Center for the Deaf CE program will assist with clinicians to pursue continued professional development, which includes remaining current regarding development in research, training, professional and clinical practice. The ultimate goal of our CE program is to help clinicians learn new scientifically grounded information with an emphasis on Deaf Cultural adaptations that will improve their practices and benefit Deaf and hard of hearing children, families, and educational programs.
Definition of Continuing Education
One (1.0) Continuing Education (CE) is defined as: (1) organized continuing education experience (2) under responsible sponsorship, (3) capable direction, (4) and qualified instruction. One contact hour equals sixty minutes of instructional contact, excluding meals and breaks.
The Learning Center for the Deaf (TLC) Continuing Education Committee is responsible for ensuring that the quality of the educational experience is of high caliber and reflects the objectives and goals of the institution.
All TLC CE policies and procedures are in keeping with the Continuing Education Coordinator, which include the criteria and guidelines for the administration of the CE.
Roles of the CE Committee
Continuing Education Coordinator:
- Facilitate multidisciplinary CE committee meetings and oversee the policy and procedures for CE programs at The Learning Center for the Deaf.
- The Continuing Education Coordinator with the help of the CE committee, will review each CE program application to ensure that the Standards and Criteria and Policies and Procedures are met.
- Participate and make decisions in the multidisciplinary CE committee meetings and consult with the Continuing Education Coordinator regarding the policy and procedures for CE programs at The Learning Center for the Deaf.
Function of the Committee:
- The committee is a multidisciplinary team that meets to determine the upcoming year CE programs. Depending on the need, we may meet once a month or twice a month. The committee only has two psychologist as listed above. All others are from other disciplines.
Criteria for Program Approval
The following criteria shall be met in program approval for awarding CEs by The Learning Center for the Deaf.
- There is a statement of the purpose and objectives.
- The content is well organized and presented in a sequential manner.
- There is evidence of pre-planning, which should include the opportunity for input by the Continuing Education Committee.
- The instructional personnel will be well qualified by education and/or experience.
- There is provision for individual participant registration, which will include information required for record keeping and reporting.
- There is provision for evaluation of each individual participant appropriate to the material presented.
- The participants will be required to evaluate the program.
- The program has been approved for awarding CEs prior to being presented.
- The CE committee is attentive to creating programs that reflect the vision and mission statement of The Learning Center for the Deaf. The Learning Center for the Deaf is a nationally recognized leader in educational, therapeutic, and community services for deaf and hard of hearing children and adults. The CE committee's goal is to provide programs that encompass intersectionality and application to clinical practice, research and training.
- Our instructors are selected from local and national authorities on the topics of interest to our Deaf and Hard of Hearing professional community.
- In order to have CE credit assigned to the workshop, instructors shall ensure their presentation/workshop is in compliance to their audience, which includes PowerPoint, attire, and so forth. (i.e. solid clothing if presenting in ASL, PowerPoints to be designed with DeafBlind and close-vision in mind, etc). If instructors are not sure of appropriate compliance, the committee will provide feedback prior to conference/workshop.
- Reference/Resource List:
○ 50% of the entries must be no more than 5 yrs. Old, unless there is limited research on the topic (e.g. deafness and trauma).
○ 50% of entries should also be from peer-reviewed journals.
○ Citations must be written in APA format
- Limitations of Research/Potential Risks:
○ Instructors are asked to include a slide (or slides) citing the empirical evidence that supports the approach/intervention you are presenting. Be sure these are included in the bibliography.
○ Throughout their presentation, there must be slides embedded that clearly indicate any limitations of said research as well as any potential risks associated with the approach. This can be as simple as slides that say, “Limitations of the Research and Potential Risks”.
○ Evaluation form will ask if instructors covered this information on limitations and potential risks.
○ Instructors are asked to email eight weeks before their presentation their post-presentation questions with the answers. They must include at least six to eight questions per CE credit (i.e. 1.5CE = 9-12 questions) multiple choice and/or true-false questions. Due to board regulations, at least half of these test questions must be in the multiple-choice format. The post-test will be included with the evaluation forms for the participants. Only for School and Clinical Psychologist, NASP/APA will be required to receive a 70% or higher on the post-exam to receive their CE certificate.
Security and Privacy
Materials that are photocopied as handouts for the CE programs are provided by the instructor/presenters. The CE Committee will work to ensure that distributed materials comply with copyright regulations.
The Learning Center for the Deaf will protect the confidentiality of participant information related to CE programs, including the identity of participants, and the information and materials submitted to us by the participants. Information from participants will be maintained in a secure location, and only CE committee members will have access to participants information.
Conflicts of Interest
Instructors are asked to include this information on their application. It is the policy of TLC to ensure balance, independence, and objectivity in all educational programs which are approved for CE credits. Presenters are required to disclose at the time of their presentation any conflict of interest.
Identifying a conflict of interest:
- A conflict of interest, as it relates to CE activity, is considered to exist if an individual or organization has both:
- A financial arrangement with a commercial interest
- The opportunity to affect the content of CE about the products or services of that commercial interest.
- Presenters, speakers or authors are not permitted to sell or market products developed by the individual or from their companies, as part of their presentation.
If you withdraw or cancel your registration on or before 15 business days of the event, you will receive a full refund minus 20% administration fee. 100% refund may be requested by participant if training is cancelled by The Learning Center for the Deaf. 100% of a course registration fee is forfeited if the participant fails to attend the confirmed training.
Complaint or grievance must be submitted in writing by participant to the Continuing Education Coordinator. Compliance is reviewed by CE committee. Participant will be given due process and the opportunity to support their allegations/grievance. The decision is made democratically. Information is shared and utilized to improve future programs. Organization responds to the participant in writing.
Requests for Accommodations
We use only handicapped accessible facilities as approved by the town or city where the hosting facility is located. This information is included in our advertisement materials. In addition, to request specific accommodations (e.g. ASL Interpreting, Deaf Interpreting, Close Vision, Tactile Interpreting, Pro-Tactile Interpreting, Communication Access Real-time Translation-CART) our advertisement material includes contact information to make a formal request. Request are required to be submitted 2 weeks prior to the event.
Please contact Dr. Elizabeth Romero, The Learning Center for the Deaf Continuing Education Coordinator, at Elizabeth_Romero@TLCDeaf.org if you require any accommodations.
Course Evaluation and Continuing Education Certificates
Participants requesting continuing education credits for approved training will be required to register in advance. In addition, they will be required to sign in and out and complete a course evaluation and post-exam. Certificates will be issued on the day of the event once the evaluation and post-exam (70% or higher score only for School and Clinical Psychologist, NASP/APA) has been completed and submitted to the event staff. Partial CEs will not be awarded for partial completion of the training (e.g. only attending one hour of a two hour training).
For a period of at least five (5) years, The Learning Center for the Deaf will maintain complete
and accurate copies of the following records for each program offered:
- A roster identifying all program participants;
- A list of all live event program presenters, including the qualifications of each presenter, and an accurate description of the content presented by that presenter
- The program content description
- The attendee/participant evaluations
- The program promotional and marketing materials
- The program agenda and materials distributed to participants, including the learning objectives.